Virtual Office

Virtual Office

The qualitative virtual office for lease service in Ho Chi Minh city

• Need a prime business address?
• Is the cost of office rental in the central districts of Ho Chi Minh City too high?
• Having trouble setting up a business in Vietnam?
• Looking for a reputable and suitable office service provider partner?

Don’t let the above problems bother you anymore! Replus has brought a solution that can solve all the difficulties you are facing: Virtual office rental service

This type of service is not too new in the world but has only been popular in Vietnam in the past 10 years and has gradually become a solution to replace the traditional form of office rental. Through this article, Replus will give you the most overview of virtual office services as well as advantages and disadvantages of this type of service.

virtual office

What is a virtual office?

Virtual office is considered as the most economical office model, especially with high escalating costs such as house rent, space rental, human resource fee, electricity and water costs and other expenses. other services,…

A virtual office is a service that provides businesses without physical office space, a mailing address, and support for office work.

Virtual offices allow organizations to maintain a professional presence in markets around the world without renting commercial space in every location.

Advantages and disadvantages of the current virtual office model

Advantages of virtual office

Save your office costs to the maximum

The problem of office costs is the most painful problem for every business. The success of the virtual office comes from how well the virtual office has solved this problem.

The cost of renting a virtual office is only 1/10 of the price of a traditional office in the same district. Besides, virtual offices are often located in “golden” addresses, which are extremely attractive. Owning such a beautiful business address for businesses is the wings to reach potential customers with the prestige and luxury that the address brings.

Many attractive utilities included

Having to purchase cumbersome and expensive office equipment with high costs is completely unnecessary for customers using virtual office services. Virtual office provides all international standard office utilities listed in the service package when businesses register.

In addition, for businesses that want to have a professional face but are limited in terms of human resources. The virtual office also provides postal delivery services, modern communication, accompanied by 2 very lovely receptionists to handle the reception and correspondence work for you.

Thanks to such practical utilities, a virtual office is the key to success for startups and young businesses just entering the business market. Help maximize your resources and focus entirely on your main business without any waste.

Disadvantages of virtual office

Virtual offices have been present in Vietnam and have been operated smoothly for a long time. But for the Enterprise Law in our country, this is still a fairly new type of service. However, with many government support policies for startups in the past few years, and amendments and supplements in favor of virtual offices. If the business owner has all valid business papers and clear business transactions with customers, not contrary to the law, applying for a business registration license will not be a difficult problem.

In addition, in essence, a virtual office is a business address shared between many businesses, so meetings and receptions as well as other important transactions when there is a need to use the actual office area will must go through the process of making an appointment with the service manager in advance, in order to prevent the customer businesses from having the same time together. This will sometimes cause a little annoyance during use.

Virtual offices, of course, like many other types of services, each have their own advantages and disadvantages. But with the great benefits and attractive prices that virtual offices bring to you, these small limitations are completely insignificant. Replus hopes that honest sharing about the above advantages and disadvantages will help you have a more objective view when deciding to choose a virtual office.

Legality of virtual office in 2022

To better understand the legality of virtual office services at the moment and in the future, let’s take a look at the two concepts of “enterprise” and “head office” with Replus. How about according to Vietnamese law:

Definition of “enterprise” according to current Vietnamese Law

“Enterprise” is defined under the Law on Enterprises of Vietnam as an economic organization established with its own name, having its own accurate and stable transaction office, owning registered assets for the purpose of conducting legitimate business activities.

The concept of the corporate headquarters

Excerpt from Article 42 of the Law on Enterprises of Vietnam stipulating the head office of an enterprise as follows:

“Article 42. Head office of enterprises

The head office of the enterprise is located on Vietnamese territory, is the contact address of the enterprise and is determined according to the geographical boundaries of the administrative unit; have phone number, fax number and email (if any).”

In addition to the above, the Law on Enterprises of Vietnam has absolutely no limit on how many businesses can be located in one office. And there is no provision that prohibits companies from renting virtual offices for the purpose of setting up a business registration address on paper, nor is there any mechanism to handle this case.

Therefore, the virtual office is not in violation of any applicable laws at all, so businesses that have been and are considering using an office do not need to worry about this issue at all. However, it should also be noted that “virtual office” but business activities, related documents as well as tax obligations and other commercial regulations for businesses are real. Businesses need to strictly comply to be more convenient during the time of using the virtual office!

virtual office

What to prepare when renting a virtual office?

Please refer to the following 3-step process for newly established companies to somewhat understand what documents you need to prepare before renting a virtual office. Of course, the legal service of the provider will always support and advise you during this process, but a little preparation to make this phase go smoother is never too much, right!

Step 1: Relevant documents to establish a business

Please refer to the following 6-step sequence to know what documents or related documents you need to prepare when setting up a new business.

• First: Choose the right type of business to start a business, take into account the process of expanding the business later to know what is the right type, and at the same time make sure this type is complete. All legal!
• Second: Let the service provider know the number of business members so that they can advise you on the most suitable virtual office package, and prepare copies of the ID cards or passports of those members in advance. carry out the following procedures
• Third: Naming the company is a very important part, starting a business with a good name, containing many meanings, suitable for feng shui, … will be the key to opening the door to success for you. However, it is also necessary to pay attention to the following basic company naming rules: short, easy to remember, and especially the pronunciation of the company name should not coincide with other companies.
• Fourth: Prepare your company’s own phone number, fax number, email address, and website.
• Fifth: Tax code, charter capital, enterprise structure.
• Sixth: Please determine the valid business type of your business with the competent authority

Step 2: Send the application to the virtual office lessor for them to handle the remaining stages

First: Prepare a company profile and prepare all the necessary documents.

Second: Submit the prepared documents to the provider you have chosen for the representative and the legal department to handle the procedures for you.

Step 3: Complete and start the activity

Please bring a copy of the business registration license to the seal engraving place to make a corporate seal. The remaining procedures such as: taxes, bank account registration, VAT invoice… will be quickly completed by the virtual office provider on your behalf after the office rental.

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Should you rent a virtual office in District 1 or which district?

You can rent a virtual office to set up a business registration address in any city district in the territory of Vietnam. However, in order to maximize the most practical benefits of a virtual office, which is to improve brand recognition, virtual offices should be located at clearly defined addresses, central areas of big cities, has strong economic density. That’s why most of the reputable virtual office providers target these densely populated central cities.

For the southern region, it is certainly impossible not to mention Ho Chi Minh City. Virtual offices in Ho Chi Minh City in central district areas such as: virtual office in District 1, virtual office in District 3, virtual office in Binh Thanh district, virtual office in Tan Binh district, virtual office in Phu Nhuan, … are all places only “gold” is sought after.

virtual office

Typically like the virtual office in District 1, this is considered the location that brings the best results. District 1 with the advantage of a central administrative district of Ho Chi Minh City, convenient traffic, quality infrastructure, is extremely suitable to raise the status and level of an enterprise.

In addition to the virtual office in District 1, Replus also owns many other virtual office addresses for rent throughout Ho Chi Minh City. The addresses that Replus provide always ensure clear, prestigious, easy-to-remember quality, large street frontage, central district. Renting a Replus virtual office will bring you the best benefits with many choices suitable for your business.

Price list for virtual office in Binh Thanh, District 1, HCMC in 2022

Replus virtual office is currently one of the providers with the most attractive prices on the market (from only VND 295,000/month), along with perfect service quality and absolute credibility that have helped Replus has been a leader for the past 8 years in the field of virtual office leasing. Replus provides customers with many attractive addresses in high-class buildings, and at the same time with many service packages to suit all needs of customers.

Package Save

• Provide a prestigious business registration address in Grade A building
• Address for mailing and parcels
• Reception service
• Free consulting on setting up a business
• Professional front desk staff in charge of receiving guests, delivering parcels, delivering to customers

Eco Packages

• All utilities of the Save . package
• Free use of common lounge area in the entire system
• Support the procedure for issuing a Certificate of Business Registration with 100% Vietnamese capital, only VND 1,300,000
• Using international standard office equipment system

Standard Package

• All utilities of the Ecom . package
• Free 30 monthly prints
• Gift voucher for high-class meeting room 18 million/year
• Full access to office utilities

Plus Package

• All utilities of Standard package
• Register bank account information
• Company name board located in the building
• Free to maintain the telephone switchboard
• Free 50 prints monthly
• Gift voucher for flexible seats worth VND 3,000,000
• Gift voucher for high-class meeting room 27 million/year

Replus Package

• All utilities of Standard package
• Free e-signature
• Free 100 monthly prints
• Offer a flexible seat voucher worth VND 4,600,000
• Gift voucher for high-class meeting room 58 million/year

Advantages when customers use virtual office at Replus

Virtual office packages give you the flexibility to choose the services you need. Compare them here, then contact Replus to start building a presence for your business:

• Our experienced on-site staff can also handle your correspondence and welcome guests to the front desk.
• Experience a professional space to work with your partners or clients with modern meeting rooms.
• The central, airy address helps your customers or partners find it quickly.
• There is a system of luxurious, modern meeting rooms that impress partners when making large and small transactions.
• The cost to pay for a Virtual Office at Replus is much lower than that of a traditional office, even with other units that are also much cheaper and competitive.

Replus can completely meet the needs of customers for a professional office, bring a beautiful image to the business and own extremely convenient locations.

virtual office

The reason you should choose Replus virtual office service

Get the trust of customers big and small

As a unit of 8 years of operation, it has a lot of experience in providing virtual office services. Replus is not only interested in leasing business registration addresses, providing large and small businesses with a shared office, renting office space, Coworking Space, etc. The supply of addresses is located at the front, prime locations throughout the centers and other districts in the city.

In addition, Replus also wishes to accompany businesses and support business entities in the start-up journey.

Legality

Currently, when coming to Replus, you do not need to worry about legal issues because of the legal documents and regulations of the departments in Ho Chi Minh City in the legal system of Vietnam. Virtual office terms are not prohibited or prohibited, so you can rest assured about our service.

Reasonable price for all Virtual Office needs

Replus brings you virtual office designs that best suit your specific needs. Basic packages always include an address book, a rental agreement at one of our locations. Prices will vary by location, contract length, and other potential add-ons.

Coming to Replus, you do not need to worry about costs because we have competitive prices for office seats , virtual offices and extremely suitable utilities.

Virtual office service is a smart and cost-effective solution to manage your business’ administrative requirements. Let us help with office and seating services while you focus on expanding your company without the hefty overheads.

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Replus Virtual Office Services

Head Quarter: Vincom Center Dong Khoi, 72 Le Thanh Ton, Ben Nghe Ward, District 1, Ho Chi Minh City

Branch 1: Pearl Plaza Building, 561A Dien Bien Phu, Ward 25, Binh Thanh District, Ho Chi Minh City

Branch 2: 41 Street No. 2, Van Phuc Urban Area, Hiep Binh Phuoc Ward, Thu Duc City, Ho Chi Minh City

Branch 3: C10 Rio Vista, 72 Duong Dinh Hoi, Phuoc Long B Ward, Thu Duc City, Ho Chi Minh City

Branch 4: Verosa Park, No. 39, Street 10, Quarter 2, Phu Huu Ward, Thu Duc City, Ho Chi Minh City

Branch 5: 244/29 Huynh Van Banh, Ward 11, Phu Nhuan District, Ho Chi Minh City

Branch 6: 1073 / 63B Cach Mang Thang 8, Ward 7, Tan Binh District, Ho Chi Minh City

Branch 7: T4-40 Manhattan, Residential Area Vinhomes Grand Park, 512 Nguyen Xien, Long Thanh My Ward, Thu Duc City, Ho Chi Minh City

Branch 8: 16 Ly Thai To, Dong Kinh Ward, Lang Son City, Lang Son Province

Website: replus.vn – replus.com.vn

Hotline: 0932 678 626 – 02862883088

Email: info@replus.com.vn